Projects Module

Project Accounting

Complete project management for professional services. Time tracking, billing, resource management, and project accounting with revenue recognition.

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OVERVIEW
Dashboard
Projects
Milestones
TIME & EXPENSE
Timesheets
Expenses
RESOURCES
Scheduling
Utilization
BILLING
Billing Center
Budget vs Actual

Project Dashboard

Overview of all projects

Active Projects
12
3 ahead of schedule
Total Revenue
R 2.4M
This month
Utilization
78%
+5% vs target
Unbilled
R 380K
Ready to bill

Active Projects

Website RedesignOn Track
Acme Corp
68%
ERP ImplementationAt Risk
Tech Solutions
45%
Mobile AppOn Track
Global Trade
92%

Upcoming Milestones

Design ApprovalJan 25
Website Redesign
Phase 1 Go-LiveJan 30
ERP Implementation
App Store SubmitFeb 05
Mobile App
6
Billing Methods
Real-time
Project Visibility
ASC 606
Compliant
100%
Cost Traceability

Project Structure & WBS

Define project hierarchies with work breakdown structures, milestones, and deliverables.

Project Structure
Create projects with full lifecycle management, phases, milestones, and deliverables.
  • Project master data
  • Project templates
  • Project duplication
  • Status workflows
  • Multi-project views
Work Breakdown Structure
Build multi-level WBS hierarchies with tasks, dependencies, and scheduling.
  • Multi-level tasks
  • Task dependencies
  • Gantt visualization
  • Critical path
  • Baseline tracking
Milestones & Deliverables
Track key deliverables and milestone completion for project progress visibility.
  • Milestone tracking
  • Deliverable checklist
  • Completion %
  • Customer signoff
  • Payment triggers

Time & Expense Management

Capture time and expenses against projects with multi-level approval workflows.

Timesheet Entry
Weekly or daily time entry against projects and tasks with flexible approval workflows.
  • Weekly timesheets
  • Task-level entry
  • Copy week-to-week
  • Mobile entry
  • Overtime tracking
Expense Management
Capture project expenses with receipt upload, categorization, and reimbursement tracking.
  • Receipt capture
  • Expense categories
  • Mileage tracking
  • Per diem rates
  • Currency support
Approval Workflows
Multi-level approval for timesheets and expenses with configurable routing rules.
  • Manager approval
  • Project approval
  • Multi-level routing
  • Delegation rules
  • Rejection workflow

Resource Management

Schedule resources, track utilization, and optimize capacity across projects.

Resource Pool
Manage resources by type with skills, certifications, and availability calendars.
  • Employee resources
  • Contractor pool
  • Equipment resources
  • Skill profiles
  • Certifications
Resource Scheduling
Schedule resources to projects with conflict detection and workload balancing.
  • Assignment scheduling
  • Conflict detection
  • Workload view
  • Drag-drop scheduling
  • Auto-suggest
Utilization Tracking
Monitor billable utilization rates, capacity, and resource efficiency metrics.
  • Utilization %
  • Billable vs non-billable
  • Capacity planning
  • Trend analysis
  • Forecasting

Project Lifecycle

Track projects through every stage from planning to completion

Draft
Project planning phase
Planning
Detailed planning
Active
Work in progress
On-Hold
Temporarily paused
Complete
Work finished

Project Billing

Flexible billing methods to match any contract type—T&M, fixed price, milestone, or retainer.

Time & Materials
Bill actual time at rate card rates with markup and billing rules.
  • Rate cards
  • Role-based rates
  • Client-specific rates
  • Markup rules
  • Billing holds
Fixed Price & Milestone
Fixed price contracts with milestone-based or progress billing schedules.
  • Fixed price contracts
  • Milestone billing
  • Progress billing
  • Billing schedules
  • Holdback %
Retainer & Cost-Plus
Pre-paid retainer drawdown and cost-plus billing for specialized contracts.
  • Retainer tracking
  • Hour drawdown
  • Cost-plus markup
  • Cap management
  • Rollover rules
Supported Billing Methods
Choose the right billing approach for each project

Time & Materials

Bill actual hours × rates

Consulting, IT services

Fixed Price

Agreed contract amount

Construction, software

Milestone

Bill on deliverable completion

Engineering, design

Retainer

Pre-paid hours drawn down

Ongoing support

Cost Plus

Actual cost + markup %

Government contracts

Progress

% complete × contract

Long-term projects

Project Accounting

Complete financial management with costing, budgets, earned value, and variance analysis.

Project Costing
Track actual costs by labor, expense, and material with variance analysis.
  • Cost tracking
  • Labor costs
  • Expense allocation
  • Material costs
  • Variance reports
Budget Management
Budget by project, phase, or task with real-time budget vs actual monitoring.
  • Budget creation
  • Multi-level budgets
  • Budget vs actual
  • Alerts & thresholds
  • Reforecasting
Earned Value Management
EVM metrics including PV, EV, AC, SPI, and CPI for project health analysis.
  • Planned value (PV)
  • Earned value (EV)
  • Actual cost (AC)
  • SPI / CPI metrics
  • EAC forecasting

Revenue Recognition

Compliant revenue recognition with WIP accounting and ASC 606 / IFRS 15 support.

Percentage of Completion
Recognize revenue based on cost-to-cost or effort-based completion methods.
  • POC calculation
  • Cost-to-cost method
  • Effort-based method
  • Automatic journals
  • Period close
WIP Accounting
Work-in-progress accounting with unbilled revenue and deferred cost management.
  • WIP calculation
  • Unbilled revenue
  • Deferred costs
  • WIP write-off
  • GL integration
ASC 606 / IFRS 15
Revenue recognition compliant with ASC 606 and IFRS 15 standards.
  • 5-step model
  • Contract identification
  • Performance obligations
  • Variable consideration
  • Audit trail

Work Breakdown Structure

Organize work into manageable phases and tasks with dependencies, milestones, and progress tracking.

  • Multi-Level Hierarchy

    Phases, tasks, and subtasks at any depth

  • Task Dependencies

    Finish-to-start, start-to-start, and more

  • Milestone Tracking

    Key deliverables with billing triggers

  • Progress Measurement

    Track % complete and earned value

Website Redesign ProjectActive
Phase 1: Discovery100%
Requirements gathering
Stakeholder interviews
Phase 2: Design65%
Wireframes
Visual design (in progress)
Milestone: Design Approval→ triggers billing
Phase 3: DevelopmentNot started

Full Feature List

Project templates
WBS hierarchies
Task dependencies
Gantt charts
Milestone tracking
Weekly timesheets
Expense entry
Receipt capture
Approval workflows
Resource scheduling
Utilization tracking
Skill matching
Rate card management
Multiple billing methods
Progress billing
Retainer management
Project costing
Budget vs actual
Earned value (EVM)
WIP accounting
Revenue recognition
ASC 606 compliance
Project P&L
Multi-project reporting

Built for Project-Based Businesses

Ideal for professional services and project-centric industries

Professional Services

Consulting, legal, accounting

Construction

Fixed price contracts, milestone billing

Engineering

Design projects, earned value

IT Services

Agile projects, T&M billing

Advertising & Marketing

Campaign projects, retainer

Architecture

Design phases, milestone deliverables

Seamlessly Integrated

Projects connects with every module in Khula ERP

Finance

Project P&L, WIP, and GL posting

HR & Payroll

Employee rates and payroll costing

Sales & CRM

Quote-to-project conversion

Purchasing

Project-coded purchase orders

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