Health & Safety Module
Occupational Health & Safety
Comprehensive OHS management with full OHSA and COIDA compliance. Incident reporting, WCA claims, medical surveillance, and safety management in one system.
OVERVIEW
Dashboard
Incidents
Near Misses
SAFETY
Inspections
Risk Assessments
Hazards
CLAIMS
WCA Claims
Medical
Investigations
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OHSA
Compliant
COIDA
WCA Claims
10
Hazard Types
Full
Audit Trail
Incident Classification
Comprehensive incident categorization for accurate reporting and analysis.
Near Miss
No injury or damage
First Aid
Minor treatment only
Medical Treatment
Professional care needed
Lost Time Injury
Time off work
Fatality
Death resulting
Property Damage
Asset damage
Environmental
Environmental impact
Security
Security incident
Incident Management
Record, investigate, and track workplace incidents with comprehensive workflows.
Incident Recording
Capture all workplace incidents with 8 incident types and 5 severity levels for comprehensive tracking.
- 8 incident types
- 5 severity levels
- Injured person details
- Witness statements
- Evidence collection
Investigation Workflow
Multi-step investigation process to identify root causes and prevent recurrence.
- Root cause analysis
- Contributing factors
- Corrective actions
- Investigation team
- Management review
IOD Tracking
Track Injury On Duty (IOD) assessments and link incidents to WCA claims.
- IOD assessment
- Medical referrals
- Return to work
- Claim linkage
- Recovery tracking
WCA Claims & COIDA Compliance
Complete Compensation Fund claim management with automated workflows and form generation.
WCA Claims Management
Complete COIDA compliance with automated task workflows and claim status tracking.
- Injury, disease & death claims
- Status workflow
- Task automation
- Document management
- Claim history
WCL Form Management
Generate and track all required WCL forms for Compensation Fund submissions.
- WCL1 - Employer report
- WCL2 - First medical
- WCL4 - Progress report
- WCL5 - Final medical
- WCL14 - Resumption
Disability Assessment
Track temporary and permanent disability types with compensation calculations.
- TTD - Temporary total
- TPD - Temporary partial
- Permanent disability
- Fatal claims
- Compensation tracking
Claim Workflow
Gate-based workflow from intake through fund processing to case closure.
- Intake & reporting
- Medical follow-ups
- Return to work
- Fund processing
- Case finalisation
WCA Claim Workflow
Gate-based workflow ensures all requirements are met at each stage
1
Intake
Record incident
2
Report
Submit to Fund
3
Medical
Track treatment
4
RTW
Return to work
5
Process
Fund review
6
Close
Finalisation
Medical Surveillance
Occupational health examinations and monitoring based on workplace hazard exposure.
Medical Examinations
Schedule and track occupational health examinations with fitness outcomes.
- Pre-employment
- Periodic exams
- Exit medicals
- Return to work
- Fitness certificates
Health Monitoring
Track employee health records based on hazard exposure and job requirements.
- Medical test results
- Fitness outcomes
- Restriction tracking
- Follow-up scheduling
- OHP management
Hazard Exposure
Monitor employee exposure to 10 workplace hazard types with appropriate surveillance.
- Noise exposure
- Chemical hazards
- Biological agents
- Ergonomic risks
- Radiation monitoring
Safety Management
PPE tracking, risk assessments, inspections, and corrective action management.
PPE Management
Issue, track, and manage personal protective equipment for all employees.
- PPE issuance
- Size tracking
- Replacement scheduling
- Return tracking
- Compliance reports
Risk Assessments
Conduct baseline, issue-based, and task-based risk assessments with control measures.
- Hazard identification
- Risk matrices
- Control hierarchy
- Residual risk
- Review scheduling
Inspections & Audits
Schedule and conduct workplace, compliance, and equipment inspections.
- Inspection templates
- Scoring system
- Finding tracking
- CAPA linkage
- Trend analysis
CAPA Management
Track corrective and preventive actions from incidents, inspections, and audits.
- Action tracking
- Owner assignment
- Due date management
- Effectiveness review
- Closure verification
Compliance & Training
Safety committees, legal appointments, training tracking, and site inductions.
Safety Committees
Manage safety committees with meeting scheduling, attendance, and action tracking.
- Committee setup
- Meeting scheduling
- Attendance tracking
- Minutes recording
- Action items
Legal Appointments
Track Section 16 appointments, first aiders, fire marshals, and other statutory roles.
- Section 16.1 & 16.2
- First aiders
- Fire marshals
- Risk assessors
- Appointment expiry
Safety Training
Track mandatory and optional safety training with certification validity periods.
- Training register
- Certification tracking
- Expiry alerts
- Refresher scheduling
- Compliance reporting
Safety Inductions
Manage site inductions for employees, contractors, and visitors.
- Employee induction
- Contractor induction
- Visitor management
- Acknowledgement tracking
- Renewal management
Full Feature List
8 incident types
5 severity levels
Investigation workflow
Root cause analysis
WCA claim management
COIDA compliance
WCL form generation
Disability tracking
Medical surveillance
10 hazard types
Fitness certificates
PPE management
Risk assessments
Control measures
Workplace inspections
CAPA tracking
Safety committees
Legal appointments
Safety training
Site inductions
Seamlessly Integrated
Health & Safety connects with HR and compliance across Khula ERP
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